computer shortcut key

KEYBOARD SHORTCUTS

Instead of an SAP icon button, you can use a keyboard shortcut. A keyboard shortcut is a key or

combination of keys that you can use to access icon button functions while you are working in

SAP. On a PC, the icon name and keyboard shortcut are displayed when you place the mouse

over the icon.

Note:

Keyboard shortcuts may be different for the same icon depending upon the SAP screen

you are in.

MAC Note:

The Mac does not display keyboard shortcuts, but the keys function the same as on a

PC. On some Macintosh computers, when you try to use the Function keys, a dialogue box may

appear saying that your Function keys need to be set up in SAP. To enable your Function keys,

check the option not to display this message again.

Standard Toolbar Buttons

Button

Keyboard

Shortcut Description Button

Keyboard

Shortcut Description

Enter key Enter/Continue Ctrl G Continue Search

Ctrl S Save F1 Help

F3 Back Ctrl Page Up Scroll to top of

document.

Shift F3 Exit System Task. Page Up Scroll up one page.

F12 Cancel Page Down Scroll down one page

Ctrl P Print Ctrl Page Down

Scroll to last page of

document.

Ctrl F Find

(PC only)

None Create new session.

(PC only)

Alt F12 Customize local

layout.

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All Rights Reserved

Application Toolbar and Screen Buttons

Button

Keyboard

Shortcut Description Button

Keyboard

Shortcut Description

F8

Execute None Update/Refresh

F5

Overview Shift F5 Get variant

Shift F2

Delete Shift F6 Selection screen help

Navigation Buttons

Button

Keyboard

Shortcut Description Button

Keyboard

Shortcut Description

Enter

Enter/Continue/Copy F12 Cancel

F8

Scroll left

Shift F1

Shift F7

Scroll right

Next item

Ctrl Shift F1

Move Favorites Up Ctrl Shift F2 Move Favorites Down

Ctrl F7

Previous layout Ctrl F8 Next layout

Ctrl F10

User menu Ctrl F11 SAP menu

F6

Display Period screen

Matchcode Buttons

Button

Keyboard

Shortcut Description Button

Keyboard

Shortcut Description

(Mac)

F4 Display Matchcode

list.

(PC)

F4 Display Matchcode list.

F6

Insert in personal list.

Click on an item, then

on the button.

Shift F6

Display personal value list.

After you create the personal

list, click on the button to end

the list.

Shift F6

Restores the original

Matchcode list.

(PC only)

Shift F4

Hold list displayed while you

make a selection. Click on

the button, then double-click

to select a value.

© Copyright 2003, Pennsylvania State System of Higher Education

All Rights Reserved

Working with Data

Button

Keyboard

Shortcut Description Button

Keyboard

Shortcut Description

Ctrl F1

Select all items on screen. Ctrl F2 Deselect all items on

screen.

Ctrl F3

Start/end of block. Select

the first item; click the

button. Select the last item;

click the button.

Ctrl F6

Display results.

F7

Display all possible values. F8 Collapse all levels.

Ctrl Shift

F5

Sort in ascending order:

Change sort order to

descending or ascending

(Fund Analysis rpt)

Ctrl Shift

F4

Sort in descending

order.

F2

Selection options. Choose

values >, <, etc.

Shift F4

Dynamic selections.

Select additional fields

for search criteria.

(Mac)

F5

Display -> Change.

Switches from display to

change mode.

Shift F5

Filter; restrict values to

search on Matchcode

list.

None

Multiple Selection. Include

or exclude single values or

ranges of values.

None

Replace item back into

workflow in Workflow

Inbox.

Using Transactions

Button

Keyboard

Shortcut Description Button

Keyboard

Shortcut Description

F6

Display header details. F2 Display line item details.

F2

Display additional info

for PO line item.

None Services for object

(Display JVs, Reqs).

Shift F5

Ctrl F12

General Statistics

(Reqs)

PO History

Shift F5

Display delivery schedule

for a PO line item.

Ctrl F11

Display delivery

address.

Shift F6 Display conditions for a

PO line item.

F7

Display the vendor

address for a PO.

Ctrl Shift

F6

Show release strategy for

PO.

© Copyright 2003, Pennsylvania State System of Higher Education

All Rights Reserved

Formatting Text

Button

Keyboard

Shortcut Description Button

Keyboard

Shortcut Description

Shift F2

Delete selection line.

(PC only)

Ctrl Shift F2 Copy text (JV line

item).

(PC only)

Ctrl Shift F1 Cut text (JV line item).

Ctrl F10

Shift F6

Item text (POs)

Detailed text (JVs)

F9

Paste text into field after you

copy or cut it. Position the

cursor and click the button.

(Mac only)

Shift F4

Search and replace

words in the JV text

screen.

F9

Select. Click in a line item,

then on the button.

F6 Create text (JVs).

The Windows key on the keyboard can also perform many helpful functions…

1. Pressing the Windows key by itself will open or hide the Start menu.

2. Pressing the Windows key along with another key (or keys) will do the following:

Break

- will open the Systems Properties dialog box.

D

- will show the desktop

E

- opens My Computer

F

- initiates a search for files or folders

Ctrl+F

- opens a search for computers

F1

- opens the Windows Help window

M

- minimizes all windows

Shift+M

- will restore all minimized windows

R

- opens the Run dialog box

U

- opens the Utility Manager

You can also turn off the icon button names and keyboard shortcuts…

© Copyright 2003, Pennsylvania State System of Higher Education

All Rights Reserved

1. Click the Customizing local layout button on the far right of the SAP screen. You will

see the following pop-up screen.

2. Click the

Options tab if it is not the default.

3. Click in the radio button to the left of an option under

Quick Info.

None

Turns off the button name and keyboard shortcut.

Slow

Button name and shortcut are displayed a few seconds after you place the cursor

on the button.

Quick

Button name and shortcut are displayed immediately after you place the cursor onthe button.